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Costs and Limitations

ONC Disclaimer

Zoobook EHR is 2015 Edition compliant and has been certified by an ONC-ACB in accordance with the applicable certification criteria adopted by the Secretary of Health and Human Services. This certification does not represent an endorsement by the U.S. Department of Health and Human Services

Product Information

  • Name
    Zoobook EHR
  • Version
    2.0.0
  • Date Certified
    December 31, 2017
  • ONC-ACB Certification ID
    15.04.04.3008.Zoob.02.00.1.171231
  • CHPL Product Number
    15.04.04.3008.Zoob.02.00.1.171231
  • Targeted Users
    Outpatient, Ambulatory, Behavioral Health, Mental Health, Substance Abuse

Developer/Vendor Organization
Information

  • Name
    Zoobook Systems LLC
  • Address
    220 Market Street, Perth Amboy, New Jersey 08861
  • Website
    https://www.zoobooksystems.com
  • Contact Person
    Anna Komissarenko
  • Email
    anna@zoobooksystems.com
  • Phone
    +1 848-391-8547

Modules Tested and Certified

  • 170.315 (a)(4) Drug-Drug, Drug-Allergy Interaction Checks for CPOE
  • 170.315 (a)(5) Demographics
  • 170.315 (a)(6) Problem List
  • 170.315 (a)(7) Medication List View
  • 170.315 (a)(8) Medication Allergy List
  • 170.315 (a)(9) Clinical Decision Support
  • 170.315 (a)(10) Drug-Formulary and Preferred Drug List Checks
  • 170.315 (a)(11) Smoking Status
  • 170.315 (a)(12) Family Health History
  • 170.315 (a)(14) Implantable Device List
  • 170.315 (c)(1) Clinical Quality Measures - Record and Export
  • 170.315 (c)(2) Clinical Quality Measures - Import and Calculate
  • 170.315 (c)(3) Clinical Quality Measures - Report
  • 170.315 (c)(4) Clinical Quality Measures - Filter
  • 170.315 (d)(1) Authentication, Access Control, Authorization
  • 170.315 (d)(2) Auditable Events and Tamper-Resistance
  • 170.315 (d)(3) Audit Report(s)
  • 170.315 (d)(4) Amendments
  • 170.315 (d)(5) Automatic Access Time-out
  • 170.315 (d)(6) Emergency Access
  • 170.315 (d)(7) End-User Device Encryption
  • 170.315 (d)(8) Integrity
  • 170.315 (d)(9) Trusted Connection
  • 170.315 (d)(10) Auditing Actions on Health Information
  • 170.315 (g)(3) Safety-Enhanced Design
  • 170.315 (g)(4) Quality Management System
  • 170.315 (g)(5) Accessibility-Centered Design

Tested and Certified Clinical Quality Measures

Version Quality Measure 170.315 (c)(1) 170.315 (c)(2) 170.315 (c)(3) 170.315 (c)(4)
v7 CMS2: Preventive Care and Screening: Screening for Depression and Follow-Up Plan meets v7 meets v7 meets v7 meets v7
v7 CMS68: Documentation of Current Medications in the Medical Record meets v7 meets v7 meets v7 meets v7
v6 CMS69: Preventive Care and Screening: Body Mass Index (BMI) Screening and Follow-Up Plan meets v6 meets v6 meets v6 meets v6
v6 CMS128: Anti-depressant Medication Management meets v6 meets v6 meets v6 meets v6
v6 CMS138: Preventive Care and Screening: Tobacco Use: Screening and Cessation Intervention meets v6 meets v6 meets v6 meets v6
v6 CMS159: Depression Remission at Twelve Months meets v6 meets v6 meets v6 meets v6
v6 CMS160: Depression Utilization of the PHQ-9 Tool meets v6 meets v6 meets v6 meets v6
v6 CMS161: Adult Major Depressive Disorder (MDD): Suicide Risk Assessment meets v6 meets v6 meets v6 meets v6
v6 CMS169: Bipolar Disorder and Major Depression: Appraisal for alcohol or chemical substance use meets v6 meets v6 meets v6 meets v6
v6 CMS177: Child and Adolescent Major Depressive Disorder (MDD): Suicide Risk Assessment meets v6 meets v6 meets v6 meets v6


Zoobook Contract

  • Prior to implementation, all providers will sign a Contract with Zoobook authorizing implementation, outlining all fees and charges, and delineating provider and Zoobook responsibilities.
  • Contracts will only have specified durations if the implementation fee is not paid in full at the conclusion of the implementation period. The Contract will specify a duration of service which will encompass the time needed to pay the implementation fee in full.

Zoobook Costs

  • Zoobook Systems strives to bundle costs within the implementation and monthly fees. However, there are circumstances in which providers will incur costs above and beyond the standard implementation and monthly fees. These circumstances are:
  • 1. ePrescribe- "Annual Fee and Transaction Based" - The ePrescribing service used with Zoobook charges treatment providers a fee for each prescriber enrolled. This fee is due annually thereafter. Providers must notify Zoobook in writing to add additional ePrescibers or to remove an ePrescriber from their roster. The ePrescribing may also charge monthly fees or transactional fees which are passed on to the provider.
  • 2. Integrated eFax- "Transaction Based" - Faxes sent through and received by Zoobook are individually charged at a nominal rate to cover the cost of transmission.
  • 3. Integrated Encrypted Email- "Transaction Based" - Emails sent through Zoobook are individually charged at a nominal rate to cover the cost of transmission.
  • 4. Integrated Text Messaging- "Transaction Based" - Text Messages sent through Zoobook are individually charged at a nominal rate to cover the cost of transmission.
  • 5. Integrated Billing and Claims Remediation- "Transaction Based" - Claims submitted and managed through Zoobook are individually charged at a nominal rate to cover the cost of transmission and remediation.
  • 6. Post-Implementation Support Fees- "Transaction Based" - Following Implementation providers will be charged for on-site support. Providers will also be charged for online training exceeding 6 hours during the 90 days following deployment.
  • 7. External Integration Fee- "One Time and/or Transaction Based"- Zoobook may require a one time and/or monthly fee to establish interfaces for reporting to immunization registries, reporting cancer registries, sending data to public health agencies, integrating with additional provider software, or integrating with a health information exchange. Fees are dependent upon the nature of the interface and the volume of data being exchanged on a monthly basis.
  • "Transaction Based" costs are charged in a separate statement on the first day of the month for the previous month's usage.

Zoobook Limitations

  • Providers must utilize the third party providers contracted through Zoobook Systems LLC for ePrescribe, integrated faxing, integrated email, integrated text, and integrated billing and claims remediation. In the event additional third party providers are contracted for system enhancement, providers will be notified of their on-boarding and feature provision. General use of Zoobook Systems is not dependent upon use of services provided by a third party; only specific system features related to the third party.
  • Use of Zoobook is limited through concurrent user licensing purchased by the provider. On a semi-annual basis Zoobook Systems will evaluate the provider's concurrent user utilization, and if the provider routinely exceeds their user limit Zoobook may renegotiate their contract to add additional concurrent users. Alternatively, restrictions on access may be imposed to limit the provider to the total number of concurrent users.
  • There are no known product limitations that could prevent or impair the implementation, configuration, maintenance, support, or use of a certified or non-certified capability within Zoobook. There are no known product limitations that could limit exchange or portability of any data generated when using Zoobook. There are no known limitations of certified capabilities cause by non-certified capabilities within Zoobook.

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