VERSION | QUALITY MEASURE | 170.315 (c)(1) | 170.315 (c)(2) | 170.315 (c)(3) | 170.315 (c)(4) |
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v7 | CMS2: Preventive Care and Screening: Screening for Depression and Follow-Up Plan |
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v7 | CMS68: Documentation of Current Medications in the Medical Record |
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v6 | CMS69: Preventive Care and Screening: Body Mass Index (BMI) Screening and Follow-Up Plan |
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v6 | CMS128: Anti-depressant Medication Management |
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v6 | CMS138: Preventive Care and Screening: Tobacco Use: Screening and Cessation Intervention |
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v6 | CMS159: Depression Remission at Twelve Months |
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v6 | CMS160: Depression Utilization of the PHQ-9 Tool |
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v6 | CMS161: Adult Major Depressive Disorder (MDD): Suicide Risk Assessment |
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v6 | CMS169: Bipolar Disorder and Major Depression: Appraisal for alcohol or chemical substance use |
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v6 | CMS177: Child and Adolescent Major Depressive Disorder (MDD): Suicide Risk Assessment |
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Testing Objectives
Care Settings Addressed
Testing Objectives
Care Settings Addressed
Testing Objectives
Care Settings Addressed
Testing Objectives
Care Settings Addressed
Testing Objectives
Care Settings Addressed
Providers must utilize the third party providers contracted through Zoobook Systems LLC for ePrescribe, integrated faxing, integrated email, integrated text, integrated telemedicine, integrated direct messaging, and integrated billing and claims remediation. In the event additional third party providers are contracted for system enhancement, providers will be notified of their on-boarding and feature provision. General use of Zoobook Systems is not dependent upon use of services provided by a third party; only specific system features related to the third party.
Use of Zoobook is limited through concurrent user licensing purchased by the provider. On a semi-annual basis Zoobook Systems will evaluate the provider’s concurrent user utilization, and if the provider routinely exceeds their user limit Zoobook may renegotiate their contract to add additional concurrent users. Alternatively, restrictions on access may be imposed to limit the provider to the total number of concurrent users.
Full documentation for Zoobook EHR 2.0 can be found on the following link: Open API Documentation For Client Application
Zoobook utilizes EMRDirect’s phiMail and Interoperability Engine for integrated communication of PHI including but not limited to clinical datasets to and from other users of ONC certified health IT systems, and use of Zoobook implies provider consent to utilize EMRDirect with no additional external vendor contract needed. EMRDirect services are not medical records for storage of data; all provider data is stored within Zoobook, and transmitted from and to Zoobook. Data available for transmission may be limited to specific criteria as permitted through EMRDirect and host and receiving systems. Initial connection fees with each user and/or third party HISP will be assessed per requested connection; transaction based fees based on the volume of data transmitted will be required to maintain ongoing connections and will be charged monthly at a nominal rate to cover costs related to data transmission. Unless otherwise imposed by EMRDirect, there are no limitations to the number of user licenses who may utilize established connections for data transmission.
Zoobook will store all clinical data after contract termination for a minimum of 7 years or the mandatory minimum required by a provider’s state or Federal law, whichever is longest.
If providers need a bulk transfer of clinical data from Zoobook, a written request must be submitted to Zoobook. Zoobook will provide an invoice payable upon receipt. Upon payment, within 45 days
Zoobook will extract all data in a SQL format for all clients, including any uploaded attachments, and save this data on an encrypted physical storage medium (hard drive or flash drive, depending on
the data size). The drive will be mailed, return receipt, to the provider. Upon Zoobook receiving confirmation of the hard drive’s delivery, the decryption key will be emailed to the provider.
Zoobook is not responsible for the data upon delivery of the decryption key to the provider. In the event the provider needs additional bulk transfers of clinical data, Zoobook will issue additional
invoices. The cost for data extraction is $25,000, covering the physical hardware, mailing, and all associated expenses. Alternatively, the client can pay $200 per month for us to store and provide
on-demand access to the data at any time.
If a provider needs individual clinical file access (such as in response to court orders, client requests, or audit purposes), a written request outlining the needed client file(s) must be submitted
to Zoobook. Zoobook will provide an invoice payable upon receipt at a rate of $180 per service request for the work involved in activating the account, creation of a read-only user login, assignment
of files to the login, and the termination of the login and account after 48 hours. Additional time may be permitted upon written request however additional fees will apply at $100 per 48 hours of
access. Only one login will be permitted which may be shared between provider staff; if 10 or more files are requested for access additional fees will apply at $30 per file. Support services,
training, materials, or educational videos are not available.
After 7 years or the time determined by Federal or State data retention laws, clinical data will no longer be available for access or extraction.
Zoobook will store all non-clinical data after contract termination for 1 year. After 1 year, data is archived and unavailable for retrieval.
If a provider needs individual employee file access (such as in response to court orders, client requests, or audit purposes), a written request outlining the needed employee file(s) must be
submitted to Zoobook. Zoobook will provide an invoice payable upon receipt at a rate of $180 per service request for the work involved in activating the account, creation of a read-only user login,
assignment of files to the login, and the termination of the login and account after 48 hours. Additional time may be permitted upon written request however additional fees will apply at $100 per 48
hours of access. Only one login will be permitted which may be shared between provider staff; if 10 or more files are requested for access additional fees will apply at $30 per file. Support
services, training, materials, or educational videos are not available.
If a provider needs access to any additional non-clinical data, a login will be created at a rate of $300 per hour for the work involved in activating the account, creation of a read-only user
login, assignment of modules to the login, and the termination of the login and account after 48 hours. Additional time may be permitted upon written request however additional fees will apply at
$100 per 48 hours of access. Only one login will be permitted which may be shared between provider staff. Support services, training, materials, or educational videos are not available.
Bulk transfer of non-clinical data is not available.