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Stop Managing Referrals in the Wrong System.

Manage Referrals, Admissions, and Patients
in One EHR System.

Introducing Maxwelo

Inside Zoobook

You don't know which referral sources are actually driving your admissions. You have opinions. You have anecdotes. But you don't have data. And you don't have a system that tells you when your best referral source goes cold. Whether you're using a CRM or a spreadsheet, it's completely disconnected from your EHR. Three systems. Zero shared visibility.

Maxwelo fixes this. Relationship Intelligence, built directly into Zoobook. One login. One record. Complete visibility from first referral to the last successful discharge.

Maxwelo CRM NEW
⚠️
3–7 referrals per week lost
No follow-up. No record. Gone.
📋
Admissions tracked in spreadsheets
No pipeline. No visibility. No handoff.
🔀
CRM and EHR in separate systems
Same patient. Two records. Zero sync.
✅
Maxwelo solves all three, inside Zoobook
One platform. One record. Full visibility.
40%
of behavioral health admissions originate from referral sources. Most facilities can't identify their top 3.
23%
higher admissions conversion when CRM and EHR share a single patient record
4.5hrs
average weekly time wasted on duplicate data entry between disconnected systems
$0
additional integration costs. Maxwelo runs natively inside the Zoobook platform you already use
Show Me How Maxwelo Works in My Facility → 🛡 Protected by Anna's 90-Day Guarantee

📅 Limited icebreaker spots available.
Or call us: (800) 995-6997

15-minute icebreaker  ·  Zero pressure

"Most behavioral health organizations manage referral sources, outreach, admissions leads, and patient records across multiple systems. The result? Lost referrals. Missed follow-ups. Duplicate data entry. Incomplete visibility. Maxwelo eliminates these challenges — by bringing Relationship Intelligence directly into Zoobook."
— Anna Komissarenko, Founder, Zoobook Systems
The Real Cost of a Separate CRM

Your CRM Doesn't Belong Outside Your EHR.

✕  Traditional CRM Systems
✕Separate login. Staff won't use it.
✕Duplicate patient records across systems
✕Manual sync every day. Or it breaks.
✕Expensive integrations that need maintenance
✕No visibility into patient outcomes post-admit
✕Admissions and clinical completely siloed
✕Referral source attribution lost at admission
✓  Maxwelo Inside Zoobook
✓Single platform. One login, always.
✓Single source of truth. One patient record.
✓Real-time data. Zero synchronization needed.
✓No integrations. Ever.
✓Complete outcome visibility through discharge
✓Admissions, clinical, billing: one record.
✓Referral attribution tracked all the way through
Show Me How Maxwelo Works in My Facility → 🛡 Protected by Anna's 90-Day Guarantee

📅 Limited icebreaker spots available.
Or call us: (800) 995-6997

15-minute icebreaker  ·  Zero pressure

Maxwelo CRM Dashboard
"Claims are being paid in a timely fashion — meaning we can generate more business now that we don't have to worry about the claims not being processed."
— Isaiah Johnson, CFO & Managing Partner, Productive Lives Mental Health Services
From First Contact to Successful Discharge

Maxwelo connects every stage of the patient journey.

No lost referrals. No missed follow-ups. No data entered twice.

🤝

Referral Management

Know exactly where every admission comes from. Track and nurture every relationship so your best referral sources never go cold.

  • Hospitals & emergency departments
  • Therapists, psychiatrists & physicians
  • Courts, EAPs & schools
  • Community organizations & alumni
📋

Admissions Pipeline

Every inquiry tracked through a customizable workflow. Nothing falls through the cracks. Leadership sees the full picture in real time.

  • New Inquiry → Insurance Verification
  • Clinical Review → Assessment Scheduled
  • Pending Admission → Admitted
  • Lost Opportunity — tracked & analyzed
📡

Outreach & Business Development

Track every outreach activity in one place. See which activities generate admissions and stop wasting budget on the ones that don't.

  • Facility visits & physician meetings
  • Community events & Lunch & Learns
  • Calls, emails & follow-up tasks
  • ROI by activity type, automatically
🔗

Complete Patient Visibility

The moment a prospect becomes a patient, their Maxwelo record becomes their Zoobook chart. No exports. No imports. No duplicate records.

  • Admissions, clinical & billing: one record
  • Full referral attribution through discharge
  • Leadership sees the whole journey
  • Alumni tracking built in
Maxwelo Referral Contacts
AI-Powered Relationship Intelligence

Spend less time managing spreadsheets. More time building relationships.

Maxwelo surfaces what your team can't see. Before referrals go cold and opportunities slip away.

🔔
Referral sources needing attention
Flags relationships gone quiet before they go cold.
⏳
Stalled admissions opportunities
Surfaces inquiries stuck in the pipeline before they're lost.
📬
Inquiries awaiting follow-up
Ensures no prospective patient falls through the cracks.
📈
High-performing outreach & referral trends
Shows what's working so your team doubles down.
🚀
Growth opportunities
Identifies untapped referral channels and underserved relationships.
Measure What Matters
Which referral sources drive admissions↑ visible
Admissions conversion rates↑ visible
Revenue generated per referral source↑ visible
Outreach performance by activity↑ visible
Where and why admissions are lost↑ visible
Response times by counselor↑ visible
Referral source activity trends↑ visible
Census growth trends↑ visible

Turn referral data into strategic growth decisions. Everything in one dashboard.

Maxwelo Admissions Pipeline
Built Specifically for Behavioral Health

Unlike generic CRM systems, Maxwelo was designed for this work.

Because behavioral healthcare has unique workflows, compliance requirements, and referral relationships that generic sales software was never built to handle.

Substance Use Disorder Treatment Mental Health Clinics Residential Treatment Centers Intensive Outpatient (IOP) Partial Hospitalization (PHP) Methadone Clinics Outpatient Programs Co-Occurring Disorder Programs
Show Me How Maxwelo Works in My Facility → 🛡 Protected by Anna's 90-Day Guarantee

📅 Limited icebreaker spots available.
Or call us: (800) 995-6997

15-minute icebreaker  ·  Zero pressure

"I'm also the human resource director here as well as the clinical supervisor. My time is very short. Zoobook has been a very efficient way to streamline all the different hats I wear for this organization."
— Barbie Thrower, CEO, Space Coast Recovery Inc., FL
One Platform. Every Relationship.

One Database. Complete Visibility.

Convert more inquiries into admissions, all within the same platform your team already uses every day. Referral Sources. Prospective Patients. Current Patients. Alumni. Community Partners. Managed seamlessly inside Zoobook.

No duplicate systems. No disconnected workflows. No lost opportunities. See how Maxwelo helps behavioral health organizations grow admissions and strengthen referral relationships, all within Zoobook.

Show Me How Maxwelo Works in My Facility → 🛡 Protected by Anna's 90-Day Guarantee

📅 Limited spots available.
Or call us: (800) 995-6997

15-minute icebreaker  ·  Zero pressure

Zoobook pricing grows with the platform.

Book your 15-minute icebreaker and lock in today's rate before it goes up.

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