Zoobook blogs!

10 Tips to Fight Anxiety

For most people, experiencing anxiety is a part of life. All of us get stressed out and feel anxious when dealing with a problem. Anxiety is a familiar emotion that causes rapid heart rate and other physical manifestations such as stomach trouble, muscle numbness, headache, dizziness, or even shortness of breath.

However, there are people who experience this emotion for prolonged periods of time. In fact, anxiety disorder is a common mental illness in the United States that affects 40 million adults aged 18 years old or older, according to the Anxiety and Depression Association of America. The association also states that anxiety disorder may develop from certain risk factors such as genetics, brain chemistry, personality, and life events.

Anxiety disorder usually involves repeated episodes of intense and persistent worry or fear about everyday situations. This often leads to excessive terror or fear that peaks within minutes, also known as panic attacks.

People who suffer from anxiety disorder can seek treatment in mental health facilities that can thoroughly assess their condition and recommend medication and lifestyle changes that can help alleviate their persistent anxiety.

There are also other ways to personally fight anxiety, especially if it’s not yet a severe case and can still be treated without medication. When a person suffers from anxiety, it’s usually the mind that goes in overdrive. The key to battling anxiety is to slow down the mind and relax the body to fight that nagging feeling of being out of control.

Here are 10 useful tips to fighting anxiety:

  1. BREATHE. When you feel the onset of a panic attack, do a breathing exercise that will help you calm down. Focus your mind on your breathing, by counting 6 seconds of inhaling and 6 seconds of exhaling, until you get into the rhythm and your body begins to relax.
  2. SLEEP. Letting your body rest helps ease stress and makes your mind more capable of handling anxiety attacks. If you have trouble sleeping, try the 4-7-8 breathing method which has been known to make people fall asleep within 1 minute.
  3. CUT CAFFEINE. If you drink too much coffee or soda in a day, you might be aggravating your anxiety. You need to cut down on your caffeine intake because while it gives you a jolt of energy when you need it, this same energy level can induce your anxiety attack.
  4. EAT ON TIME. Get in the habit of eating on time and try not to skip meals. When you skip meals and allow yourself to feel hungry, your blood sugar drops and releases the stress hormone called cortisol, which can worsen your anxiety.
  5. SAY NO. When there is something that you don’t feel like doing and you know your body and mind will be reacting negatively to it, you have to learn to say no. You will find this liberating and in turn reduce your anxiety.
  6. EXIT. Learn to give yourself an exit strategy for possible situations that can be out of your control. If you feel too anxious going to a gathering you don’t want to spend too much time in, then you can prepare for an early exit for yourself. The more you are in control of the situation, the less anxious you’ll feel.
  7. SHOUT. Sometimes speaking out your feelings helps reduce anxiety, even if you’re just saying the words to yourself. But there are times when the pent up tension is so overwhelming that you can only fully release it when you shout it out at the top of your lungs. Find an isolated place where you can do this and feel the pressure dissipating after you’ve had a good scream.
  8. AVOID TRIGGERS. If possible, find out what triggers your anxiety or panic attacks. You can write them down so that you know what situations you can avoid, or at least prepare for, and put your worries in a better perspective to ease your anxiety.
  9. BE ACTIVE. You can de-stress yourself from what makes you anxious by diverting your attention to something else. Keep yourself busy and get moving by exercising or being involved in volunteer work. The fulfillment of doing something worthwhile is rewarding enough to keep your mind happy.
  10. LIVE IN THE MOMENT. When your mind goes in overdrive and cause anxiety, it’s usually because you’re overthinking what is yet to happen. Learn to focus on what is happening at the moment and don’t worry too much about a future that may not even happen. You can’t control the future, but you can live in the moment and appreciate life as it unfolds.

There are mental health treatment facilities that can help people suffering from anxiety. For your convenience, try to find clinics that offer telemedicine or remote healthcare using an efficient EHR system such as the Zoobook EHR. For more information on telemedicine or for a free demo of the Zoobook EHR, call 1-800-995-6997 or visit www.zoobooksystems.com.

The True Value of EHR

Through the years, more healthcare institutions have been shifting to EHR in their practice management to further maximize their organizational processes and improve workflow. In fact, certain EHR systems have proven to be effective time management tools even with private clinics as well as mental health and addiction treatment facilities. Clinicians from around the world have been praising the convenience and efficiency that EHR technology has brought to their agencies.

With EHR, an entire clinical organization can go paperless and make all health records, progress notes, patient data, HR reports, attendance records, and administrative functions accessible online. Clinical processes are made more efficient by an intuitive EHR software that allows real-time updating of all records to be securely accessed by authorized clinical personnel on their tablets anytime, anywhere.

Indeed, true functional EHR places a goldmine of information ín every clinician’s fingertips. With just a click of a button on their tablet, clinicians are able to retrieve health records and any data they need for their patient treatment and progress reports.

An efficient EHR system makes way for quality patient care because every step of the treatment can be meticulously documented, with every session recorded beforehand to enable pop-up reminders and also to chart patient progress all throughout their journey to recovery.

One tried and tested EHR system that has been eliciting positive feedback from users is Zoobook System’s revolutionary EHR software, which comes with powerful online tools that are designed to help a clinic become more cost-efficient with its processes and also to help clinicians with proper time management. 

The Zoobook EHR is unparalleled with its complete suite of features that include ePrescription services, customized forms, data import from other EMRs, true integration with laboratories for urine and blood testing, integrated billing and claims services, integrated fax server, integrated HIPAA-compliant text messaging and encrypted email services, and integration with additional software systems.

It comes with a user-friendly interface that is easily customizable for users to personalize their dashboard to suit their daily clinical, patient care, or administrative processes. It also has multi-site programs that enable the organization’s HR to manage trainings and evaluations, schedules,  clinical documents, and other credentials through the Employee Module.

Clinical records can be easily yet securely accessed online anytime. Updates are done instantly in real-time as clinicians can upload their workbooks, progress notes, and practice guides which can benefit other clinicians in their patient treatment as well.

Users of the Zoobook EHR also benefit from unlimited access to Zoobook forms, online training based on their schedule, unlimited data storage capacity on Amazon Cloud servers, as well as reliable helpdesk support via phone, email, and Skype.

The Zoobook EHR is highly recommended for behavioral, mental health, and addiction treatment facilities because its intelligent software enables efficient patient care and progress monitoring complete with analytics from securely collected patient data.

Interested clinicians may avail of the Zoobook EHR free demo to fully appreciate the true value of this unique EHR system. They may call 1-800-995-6997 to request for a free demo or visit the Zoobook Systems website at www.zoobooksystems.com for further information.

Criteria for Choosing the Best EHR Solution

With the emergence of technology that allows medical facilities to fully digitize their clinical processes, more clinicians are looking into EHR solutions that best suit their needs in streamlining their work flow and maximizing patient care and treatment.

Choosing an EHR that addresses a clinical facility’s time management, organizational, and patient care needs require a thorough assessment of the capabilities of the EHR system. Often, different EHRs have varying features that cater to specific clinical functions. The key is in knowing exactly what your clinic needs from an EHR solution and finding one that is packed with a wide range of functionalities that can best improve patient monitoring and clinical management.

Here is a list of criteria every clinic should consider in choosing the best EHR solution:

  1. COST EFFICIENCY

Budget is always a major consideration for any business, so it’s understandable that you want an EHR system that will give you the best value for your money. You have to factor in the licensing or activation costs as well as the regular subscription rates with the vendor. To determine whether an EHR solution is cost-efficient for your clinical operations, consider the manpower hours, organizational convenience, patient care engagement, administrative assistance, and overall practicality the EHR system brings to the table. If the value is commensurate with (or even exceeds) the EHR expenses and fees, then you would know that it will be worth the investment.

  1. USER-FRIENDLY INTERFACE

An EHR system should provide convenience for all the users in your organization. One important factor in choosing an EHR is its ability to introduce its functionalities with the least complication and confusion among users. It should be easy to use and customizable so that users can readily adjust their settings based on their needs and routine tasks. The EHR should have an intuitive system that matches your clinic’s workflow and processes. Most EHR vendors offer live demonstrations or free trials to familiarize prospective buyers with their system and introduce the benefits their EHR solution will bring to the organization. Avail of these free demos to gauge which EHR will best work for you.

  1. TIME MANAGEMENT

Your EHR solution should have a smart calendar feature that not only helps with scheduling appointments and giving pop-up reminders but also maximizes the time and effort people put into their work. It should help the staff in providing necessary progress reports, patient data, and attendance charts that are easily shared online and updated in real-time across the organization so that no time is wasted in paper documentation and manual transmittal of information.

  1. SECURITY AND TECHNICAL ASSISTANCE

EHR data stored in the cloud should be securely accessed only by authorized personnel within the organization. Choose an EHR solution that strictly adheres to security and privacy protocols pertaining to patient records and clinical processes. Also, check if the EHR system provides responsive customer care and technical assistance service that is available 24/7 as this will be vital in ensuring the security and smooth functionality of the EHR software at all times.

Zoobook Systems offers a powerful EHR tool that meets all above-mentioned requirements for choosing the best EHR solution. To request for a free demo of the Zoobook EHR, call 1-800-995-6997 or visit their website at www.zoobooksystems.com.

From Papers to Paperless: A Guide to Modern EHR

The old traditional process of record-keeping in medical and clinical facilities has been modernized and made a lot more convenient and reliable by technology. It used to be that every patient has a physical paper trail of clinical records that need to be manually recorded, passed around for update and review, and then filed and repeatedly retrieved for reference during progress notes and report filing by clinicians.

These days, the tedious process of dealing with multitudes of paper documents can be replaced by a more efficient and paperless method of modern EHR or Electronic Health Record. With this amazing technology, all the clinic’s records are digitized and made available on every clinical staff’s tablet anytime, anywhere.

For clinicians, modern EHR enables them to do their job seamlessly without the hassle and clutter of physical paper records. They are able to manage their time better as there’s less work involved when they use modern EHR to get things done the right way and in a more efficient approach.

One such modern EHR is the Zoobook EHR, which boasts of a powerful software that is unparalleled in streamlining clinical processes and organizing medical records in real-time. The Zoobook EHR has been helping hundreds of behavioral and mental health treatment facilities in fully digitizing their clinical records to enable a more efficient monitoring of patient progress and provide an organized overview of the clinic’s daily, weekly, and annual work flow.

If you and your team are running a behavioral, mental health, and addiction treatment facility, then you will find that the Zoobook EHR is the perfect choice to go paperless in organizing your clinical work processes and therefore maximizing everyone’s time in your institution.

With the Zoobook EHR, all your clinical records are stored online and made instantly yet securely available and accessible among your staff and clinicians. There is a Group Curriculum which is every clinician’s virtual (yes, paperless!) filing cabinet where they can easily upload their workbooks, practice guides, and handouts to be accessed anytime they are needed.

The user-friendly interface of the Zoobook EHR also gives customizable and functional dashboards with active links that directly opens patient chart updates and with over 20 widgets to facilitate clinical, HR, and administrative processes.

The unique Zoobook software also features a powerful time management tool with smart calendars that do much more than scheduling appointments and giving pop-up reminders. The smart calendars help facilitate urine collection, residential occupancy, attendance, chart management, staff office processes, and a lot more.

Moreover, your HR can definitely benefit from the Zoobook EHR’s multi-site programs that help manage evaluations, training, clinical supervision, tax documents, schedules, and credentials through the Employee Module.

To find out if the Zoobook EHR works best in helping your organization go paperless, call 1-800-995-6997 to request for a free demo. You may also visit the Zoobook Sysems website at www.zoobooksystems.com for more information on the unique features and remarkable benefits of the Zoobook EHR.

Telemedicine Revolutionizes Healthcare

Gaining access to quality healthcare and medical assistance is now made more convenient with the emergence of technological breakthroughs that allow remote consultations from anywhere in the world. For the past years, telemedicine (also known as telehealth) has broken the barriers of distance and medical communications for elderly and physically incapacitated individuals, who are now able to share vital health-related data with their doctors and receive diagnosis and treatment online, in real-time.

With the constant innovation of telemedicine as a practical healthcare technology and patient-doctor communications tool, more and more medical providers are venturing into the virtual clinic solution where they integrate the telehealth software solution to their existing workflow. In order to do this, they utilize a reliable electronic health record (EHR) solution to fully digitize their clinical processes, update reports in real-time, organize medical records, provide secure access to vital data within the facility and among the medical staff.

For behavioral and mental health treatment clinics, adapting the telemedicine technology is made easier and more reliable with the Zoobook Systems’ leading EHR solution, which updates and transmits clinical data in real-time using a powerful digital software that is unparalleled in its capacity to efficiently organize medical records and streamline clinical workflow.

Zoobook EHR’s integration of telemedicine in its system allows clinicians to monitor their patients remotely and virtually provide immediate treatment outside of the traditional setup of physical healthcare facilities. This telehealth feature uses video conferencing tools that are compliant with the HIPAA (or the Health Insurance Portability and Accountability Act of 1996, referring to the US legislation requiring data privacy and security provisions to safeguard patients’ medical information).

Remote patient monitoring and treatment with Zoobook EHR’s telemedicine feature is done through secure video-exclusive platforms that do not store patient health information. With this remarkable security feature, patients who seek virtual clinical treatment in the comfort of their own homes are assured of their utmost data privacy and medical confidentiality.

Zoobook EHR has been helping hundreds of behavioral, mental health, and drug addiction treatment facilities with its unique software that allows clinicians to fully digitize their health records for faster communication, real-time updates, and convenient creation of progress reports. The software provides an excellent and user-friendly time management tool that seamlessly guides clinicians through different sections of the facility’s health records with a few clicks on their tablets.

With telemedicine now a part of Zoobook EHR’s revolutionary clinical software, patient health assessment and treatment take on a new level of convenience, efficiency, and security. Patients are given real-time access to their healthcare providers anywhere they are in the world. At the same time, clinicians are also able to communicate with their peers and share medical data and updates for faster and more effective patient analysis and treatment.

Why facilities hesitate to replace paper charts with electronic health records?

  1. Most facilities recognize the excessive administrative burden of collecting and filing paper forms, transcribing information from paper forms into spreadsheets and documents, keeping information current as clients make changes, tracking expiration dates, and checking files prior to an inspection to ensure that no files have been removed or misfiled. Zoobook EHR significantly reduces administrative effort and free up staff time to work with the clients.
  2. Agency directors are often concerned that electronic health records and signatures are not legal documents in their state. All 50 states, the District of Columbia, the Virgin Islands, and the Federal Government have adopted electronic transaction laws that establish the legal equivalence of electronic records and signatures with paper writings and manually-signed signatures, removing barriers to electronic records. Regardless of location, electronic forms with electronic signatures are legally binding documents. To learn more please visit the http://www.uniformlaws.org
  3. Information security and privacy are key concerns of treatment providers. Your organization retains exclusive and full ownership and rights to the information you submit and store in Zoobook EHR. The only use we make of the information you store in Zoobook EHR is to provide you with your monthly service. We never use your information for any other purpose.Zoobook EHR Cloud Storage Architecture is hosted on secure Amazon Web Services. We provide additional layers of security by database encryption and more:HTTPSConnections to Zoobook EHR web application are encrypted and authenticated using a strong protocol (TLS 1.2), a strong key exchange (ECDHE_RSA with X25519), and a strong cipher (AES_256_GCM). The HTTPS certificate is issued by the Comodo Group Inc.Email Encryption

    Emails being sent from Zoobook EMR are encrypted by Paubox 256 bit AES encryption.

    Fax Sending Encryption

    Faxes are sent from Zoobook EMR via InterFAX Secure Faxing.

  4. Some providers are concerned that they do not have the technical skills to use electronic health records. Our Zoobook EHR is intuitive and easy to use. If you have basic skills to use Excel, Word, and a browser, you have the skills to use our service. In addition, we provide written instructions, instruction videos, live web training, and excellent customer support from our Customer Success Team. Our goal is to help you succeed.

The Significance of ONC-ACB Certified EHR

Electronic Health Record (EHR) systems have undoubtedly improved the management and administration of healthcare facilities everywhere. EHRs allow healthcare providers to better organize patients’ treatment and records, minimizes paperwork, and simplifies the workflow of the healthcare program.

However, increasing demand for EHRs has led to the proliferation of companies selling systems without any proof of quality. Taking advantage of the boom, these so-called EHR providers pitch their products to healthcare facilities as completely safe, reliable, and able to meet provider needs both now and in the future. These EHRs lack ONC-ACB Health IT Certification. Understanding what this important certification is and its significance to your agency’s functioning is critical when deciding on the electronic healthcare record for your business.

What is the ONC-ACB Health IT Certification Program?

To start, electronic healthcare record certification is administered through the Health IT Certification Program, operated by the Office of the National Coordinator for Health Information Technology (ONC). The ONC is within the Office of the Secretary for the U.S. Department of Health and Human Services (HHS), and was established through executive order in 2004 and legislatively mandated in 2009 through the Health Information Technology for Economic and Clinical Health Act (HITECH Act). The ONC partners with several organizations in imposing strict requirements to ensure an EHR system is fully functional, has safeguards against privacy and security concerns, and does not pose a threat to public health and safety.

At this time, application to become certified is voluntary. The certification process involves multiple functionality demonstrations, attestations regarding system integrity and security, and thorough documentation regarding system design and testing. EHR system providers that pass the requirements are awarded a health IT certification by an ONC-Authorized Certification Body (ONC-ACB). To keep the certification, an EHR system provider must ensure that its product continuously maintains the standards required under the program and must submit regular reports to their certification body. The certification process is labor-intensive, time-consuming, and expensive for electronic healthcare record providers- which is why many choose not to do it. This is also why those who successfully pass are considered to be among the best electronic healthcare records.

Benefits of ONC-ACB Certification

An EHR system with an ONC-ACB certification benefits both health facilities and the public alike.

For behavioral healthcare providers, use of an ONC-ACB certified EHR system ensures your product meets government-prescribed, normalized and validated industry standards. Use of the record will also improve efficient management of your agency, as demonstrable efficiency improvements are part of the certification process. Cost transparency is part of the certification process, so providers are assured of “no hidden fees” or other charges when signing with a vendor. Use of an ONC-ACB certified EHR also allows providers access to current and future federal funding initiatives whose access is predicated on their adoption.

For the public, the clients served by a behavioral healthcare provider, ONC-ACB Certification is equally desirable. Most important is the guarantee that their data is secured safely, meeting numerous federal guidelines and regulations. They also know their data can be transferred to a new provider or clinician, should provider be using an ONC-ACB certified system. Their care management can also be more efficiently and effectively managed, as a certified system has interoperability requirements to allow electronic data transmission between providers to improve the quality of care.

Risks of Getting an EHR System without an ONC-ACB Certification

Behavioral healthcare programs face a myriad of risks should they choose to get an EHR system without ONC-ACB certification. First, the risk to their patient data is enormous- there is no authority or oversight body ensuring the data is stored properly and securely, both from hackers and natural disasters. Penalties for unlawful disclosure can be substantial, and that does not include lawsuits from the clients themselves. Second, while many providers cite cost as a reason for not using an ONC-ACB certified system, the reality is the savings that will come from increased efficiencies and improved capacities far outweigh the upfront charges. Using a system without ONC-ACB certification can cost far more in the long-term from lost revenue opportunities, data transmission problems, hidden fees, and security breaches. Finally, while an electronic record without certification can claim to help lessen staffs’ workload, only ONC-ACB certified systems have proven their use will result in fewer patient errors and less administrative work, leading to better- and verifiable- patient care outcomes.

Bottom Line: Get an ONC-ACB Certified EHR System

ONC-ACB Certification is the gold standard seal of quality for electronic healthcare records. Your clients will know you care enough for them to invest in a quality program to protect and manage their care. You can rest knowing your data is safe and your agency has made a wise investment in its future.

References:

https://www.healthit.gov/sites/default/files/PUBLICHealthITCertificationProgramOverview_v1.1.pdf

https://www.healthit.gov/topic/certification-ehrs/about-onc-health-it-certification-program

https://chpl.healthit.gov/?fbclid=IwAR2BoeUzlMjUxwSDS00lQ9fHKFtTwlKJ3YLBZ8lM6UaSorNlg1Tg7VczyPc#/product/9268

For more Information and FREE consultation please call Zoobook Systems LLC at 1-800-995-6997